Grants

U.S. DEPARTMENT OF STATE
U.S. EMBASSY DILI

Notice of Funding Opportunity

The Embassy of the United States of America in Timor-Leste seeks to fund proposals that will aid in societal and institutional growth in Timor-Leste in a sustainable manner. The Embassy invites organizations meeting the outlined eligibility criteria to submit grant proposals to the Ambassador’s Small Grant Fund. This is an open competition for foreign (non-U.S.) not-for-profit organizations with offices headquartered in Timor-Leste. Direct funding for U.S. entities is not available under this announcement.

Proposals

Proposals should address either:

  • Community development
  • Supporting young entrepreneurs (ages 16-35)
  • Helping small and/or rural businesses innovative
  • Good governance
  • Transparency and anti-corruption
  • Women’s economic empowerment
  • Strengthening women’s leadership
  • Promoting gender equality
  • Combating human trafficking
  • Improving healthcare access

The maximum amount per award is US $20,000.

Specifications

The proposal narrative may not exceed 4 double-spaced pages in 12-point, Times New Roman font with 1-inch margins. The proposal may be in Tetum or English. Proposals will be reviewed upon receipt.

Proposals must include:

  1. Mandatory application forms:
  1. Summary Page: Cover sheet stating the applicant name and organization, proposal date, project title, project period proposed start and end date, and brief purpose of the project.
  2. Proposal (4 pagesmaximum): The proposal should contain sufficient information that anyone not familiar with it would understand exactly what the applicant wants to do. You may use your own proposal format, but it must include all the items below.
  • Proposal Summary:Short narrative that outlines the proposed project, including project objectives and anticipated impact.
  • Introduction to the Organization or individual applying: A description of past and present operations, showing ability to carry out the project, including information on all previous grants from the U.S. Embassy and/or U.S. government agencies.
  • Problem Statement: Clear, concise and well-supported statement of the problem to be addressed and why the proposed project is needed
  • Project Goals and Objectives:  The “goals” describe what the project is intended to achieve.  The “objectives” refer to the intermediate accomplishments on the way to the goals. These should be achievable and measurable.
  • Project Activities: Describe the project activities and how they will help achieve the objectives.
  • Program Methods and Design: A description of how the project is expected to work to solve the stated problem and achieve the goal.  Include a logic model as appropriate.
  • Proposed Project Schedule and Timeline:  The proposed timeline for the project activities.  Include the dates, times, and locations of planned activities and events.
  • Key Personnel: Names, titles, roles and experience/qualifications of key personnel involved in the project.  What proportion of their time will be used in support of this project?
  • Project Partners: List the names and type of involvement of key partner organizations and sub-awardees.
  • Project Monitoring and Evaluation Plan:This is an important part of successful grants. Throughout the time-frame of the grant, how will the activities be monitored to ensure they are happening in a timely manner, and how will the program be evaluated to make sure it is meeting the goals of the grant?
  • Future Funding or SustainabilityApplicant’s plan for continuing the program beyond the grant period, or the availability of other resources, if applicable.
  • Budget Justification Narrative: After filling out the SF-424A Budget (above), use a separate sheet of paper to describe each of the budget expenses in detail. See section  Other Information: Guidelines for Budget Submissions below for further information.
  1. Attachments:
  • 1-page CV or resume of key personnel who are proposed for the project.
  • Letters of support from project partners describing the roles and responsibilities of each partner.
  • If your organization has a NICRA and includes NICRA charges in the budget, your latest NICRA should be included as a PDF file.
  • Official permission letters, if required for project activities.
  • Must be a non-profit and/or NGO and/or social enterprise with offices headquartered in Timor-Leste, or an individual.
  • Must supply the Embassy Point of Contact (POC) with quarterly progress and financial status reports, in format specified by POC, in English, and using required U.S. government forms as outlined by POC. Grantees are required to submit final program progress and financial reports at the conclusion of the project time period. Final programmatic and financial reports are due 90 days after the close of the project period.
  • Any unused portion of grant funds shall be reported by the grantee in their final financial status report to the POC and repaid to the Embassy.
  • Applicable Embassy and/or program logos must be displayed on any items or at any events produced as a result of sponsored projects.
  • All proposals will be subject to the standard Terms and Conditions of Department of State grants. Please see https://www.state.gov/m/a/ope/index.htm.for more information.

Required Registrations:

Any applicant listed on the Excluded Parties List System (EPLS) in the System for Award Management (SAM) is not eligible to apply for an assistance award in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR, 1986 Comp., p. 189) and 12689 (3 CFR, 1989 Comp., p. 235), “Debarment and Suspension.” Additionally, no entity listed on the EPLS can participate in any activities under an award.  All applicants are strongly encouraged to review the EPLS in SAM to ensure that no ineligible entity is included.

All organizations applying for grants (except individuals) must obtain these registrations.  All are free of charge:

  • Unique entity identifier from Dun & Bradstreet (DUNS number)
  • NCAGE/CAGE code
  • gov registration

Step 1: Apply for a DUNS number and an NCAGE number (these can be completed simultaneously)

DUNS application: Organizations must have a Data Universal Numbering System (DUNS) number from Dun & Bradstreet. If your organization does not have one already, you may obtain one by calling 1-866-705-5711 or visiting http://fedgov.dnb.com/webform

NCAGE application: Application page here: https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

Instructions for the NCAGE application process:

https://eportal.nspa.nato.int/AC135Public/Docs/US%20Instructions%20for%20NSPA%20NCAGE.pdf

For NCAGE help from within the U.S., call 1-888-227-2423

For NCAGE help from outside the U.S., call 1-269-961-7766

Email NCAGE@dlis.dla.mil for any problems in getting an NCAGE code.

Step 2: After receiving the NCAGE Code, proceed to register in SAM.gov by logging onto: https://www.sam.gov.  SAM registration must be renewed annually.

Submission Dates and Times

Applications are due no later than 5 PM, July 15, 2019 

Funding Restrictions

Grants may not be used for salaries, construction, or the purchase of equipment over $500 USD or for refreshment/alcohol expenses.

Application Submission Process

Applicants must submit concept papers electronically to diligrants@state.gov or drop off at the U.S. Embassy at Ave. de Portugal Praia dos Coqueiros Dili, Timor-Leste.

Only applicants whose proposals have been selected for award will be contacted.

Eligibility

Please note that this grant opportunity is open to NGOs only, proposals from NGOs with offices headquartered in Timor-Leste will be given preference.

Grant period may not exceed 365 days.

The Embassy encourages organizations that have not previously received international program funding from the U.S. Government to apply under this announcement.

Applicants are not required to include funding from other donors. However, applications that include additional in-kind and/or cash contributions from non-U.S. Government sources will be more competitive.

Disclaimer

Grantees are required to submit final program progress and financial reports at the conclusion of the project time period. Final programmatic and financial reports are due 90 days after the close of the project period. If a proposal is selected for funding, the U.S. Department of State has no obligation to provide any additional future funding in connection with the award. Renewal of an award to increase funding or extend the period of performance is at the discretion of the U.S. Department of State. Renewal of an award to increase funding or extend the period of performance is at the total discretion of the Embassy. Grantees will be expected to comply with the U.S. Department of State’s Standard Overseas Terms and Conditions. Successful applicants receive their grant funds via electronic funds transfer.

Contact Information

For more information, please contact the U.S. Embassy grants team at diligrants@state.gov or by phone at +670 332-4684.

You can also visit Embassy’s Website and Facebook at: http://timor-leste.usembassy.gov,http://www.facebook.com/USEmbassyDili