Request for Grant Proposal

U.S. DEPARTMENT OF STATE
U.S. EMBASSY DILI

Notice of Funding Opportunity (NOFO)

A. PROGRAM DESCRIPTION

The Embassy of the United States of America in Timor-Leste seeks to fund proposals that will aid in societal and institutional growth in Timor-Leste in a sustainable manner. The Embassy invites organizations meeting the outlined eligibility criteria to submit grant proposals to the Ambassador’s Small Grant Fund. This is an open competition for foreign (non-U.S.) not-for-profit organizations with offices headquartered in Timor-Leste. Direct funding for U.S. entities is not available under this announcement.

Proposals

Proposals should address either:

  • Strengthening women’s leadership
  • Good governance
  • Transparency and anti-corruption efforts
  • Women’s economic empowerment
  • Rural business innovation
  • Promoting gender equality
  • Combating human trafficking
  • Community development

Participants and Audiences

The projects under this grant aim to target communities in Timor-Leste, vulnerable groups, women and children, youths and communities living in remote areas who lack of access to the related thematic areas above.

B. FEDERAL AWARD INFORMATION

 Length of performance period : Grant period may not exceed 365 days

Anticipated award amount        : USD 20,000.00

Type of Funding                      : FY2020 Ambassador’s Small Grant Fund under the

Foreign Assistance Act

Anticipated program start date : September 2020

Anticipated program end date  : September 2021

Funding Instrument Type: Grant

Program Performance Period: Proposed program should be completed in no longer than 12 months.

C. ELIGIBILITY INFORMATION

  1. Eligible Applicants

This grant opportunity is open to NGOs only, and proposals from NGOs with offices headquartered in Timor-Leste will be given preference.

  1. Cost Sharing

Applicants are not required to include funding from other donors. However, applications that include additional in-kind and/or cash contributions from non-U.S. Government sources will be more competitive.

  1. Other Eligibility Requirements
    • Applicants are only allowed to submit one proposal per organization. If more than one proposal is submitted from an organization, all proposals from that institution will be considered ineligible for funding.
    • The Embassy encourages organizations that have not previously received international program funding from the U.S. Government to apply under this announcement.
    • Only applicants whose proposals have been selected for award will be contacted.
    • In order to be eligible to receive an award, the organizations must have a unique entity identifier (Data Universal Numbering System/DUNS number from Dun & Bradstreet), as well as a valid registration on SAM.gov. Please see Section D.2. for information on how to obtain these registrations.

D. APPLICATION AND SUBMISSION INFORMATION

  1. Content and Form of Application Submission

 Please follow all instructions below carefully. Proposal that do not meet the requirement of this announcement or fail to comply with the stated requirements will be ineligible.

Content of Application

Please ensure:

  • The proposal clearly addresses the goals and objectives of this funding opportunities
  • All documents are in English or Tetum
  • All budgets are in U.S. dollars
  • All pages are numbered
  • The proposal narrative may not exceed 4 double-spaced pages in 12-point, Times New Roman font with 1-inch margins.

Proposals must include:

  1. Mandatory application forms:

 SF-424 (Application for Federal Assistance-Organizations) at

https://www.grants.gov/web/grants/forms/sf-424-family.html

SF424A (Budget Information for Non-Construction Programs) at

https://www.grants.gov/web/grants/forms/sf-424-family.html

  1. Summary Page: Cover sheet stating the applicant name and organization, proposal date, project title, project period proposed start and end date, and brief purpose of the project.
  2. Proposal (4 pagesmaximum): The proposal should contain sufficient information that anyone not familiar with it would understand exactly what the applicant wants to do. You may use your own proposal format, but it must include all the items below.
    • Proposal Summary:Short narrative that outlines the proposed project, including project objectives and anticipated impact.
    • Introduction to the Organization or individual applying: A description of past and present operations, showing ability to carry out the project, including information on all previous grants from the U.S. Embassy and/or U.S. government agencies.
    • Problem Statement: Clear, concise and well-supported statement of the problem to be addressed and why the proposed project is needed
    • Project Goals and Objectives:  The “goals” describe what the project is intended to achieve.  The “objectives” refer to the intermediate accomplishments on the way to the goals. These should be achievable and measurable.
    • Project Activities: Describe the project activities and how they will help achieve the objectives.
    • Program Methods and Design: A description of how the project is expected to work to solve the stated problem and achieve the goal.  Include a logic model as appropriate.
    • Proposed Project Schedule and Timeline:  The proposed timeline for the project activities.  Include the dates, times, and locations of planned activities and events.
    • Key Personnel: Names, titles, roles and experience/qualifications of key personnel involved in the project.  What proportion of their time will be used in support of this project?
    • Project Partners: List the names and type of involvement of key partner organizations and sub-awardees.
    • Project Monitoring and Evaluation Plan:This is an important part of successful grants. Throughout the timeframe of the grant, how will the activities be monitored to ensure they are happening in a timely manner, and how will the program be evaluated to make sure it is meeting the goals of the grant?
    • Future Funding or SustainabilityApplicant’s plan for continuing the program beyond the grant period, or the availability of other resources, if applicable.
  1. Budget and Justification Narrative: After filling out the SF-424A Budget (above), use a separate sheet of paper to describe each of the budget expenses in detail. See section  Other Information: Guidelines for Budget Submissions below for further information.
  2. Attachments:
    • 1-page CV or resume of key personnel who are proposed for the project.
    • Letters of support from project partners describing the roles and responsibilities of each partner.
    • If our organization has a NICRA and includes NICRA charges in the budget, your latest NICRA should be included as a PDF file.
    • Official permission letters, if required for project activities.
    1. Unique Entity Identifier and System for Award Management (SAM.gov) The Organizations apply for grant need to obtain unique entity identifier from Dun & Bradstreet (DUNS number) as following instruction.

Required Registrations:

Any applicant listed on the Excluded Parties List System (EPLS) in the System for Award Management (SAM) is not eligible to apply for an assistance award in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR, 1986 Comp., p. 189) and 12689 (3 CFR, 1989 Comp., p. 235), “Debarment and Suspension.” Additionally, no entity listed on the EPLS can participate in any activities under an award.  All applicants are strongly encouraged to review the EPLS in SAM to ensure that no ineligible entity is included.

All organizations applying for grants (except individuals) must obtain these registrations.  All are free of charge:

  • Unique entity identifier from Dun & Bradstreet (DUNS number)
  • NCAGE/CAGE code
  • SAM.gov registration

Step 1: Apply for a DUNS number and an NCAGE number (these can be completed simultaneously)

DUNS application: Organizations must have a Data Universal Numbering System (DUNS) number from Dun & Bradstreet. If your organization does not have one already, you may obtain one by calling 1-866-705-5711 or visiting http://fedgov.dnb.com/webform

NCAGE application: Application page here: https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

Instructions for the NCAGE application process:

https://eportal.nspa.nato.int/AC135Public/Docs/US%20Instructions%20for%20NSPA%20NCAGE.pdf

For NCAGE help from within the U.S., call 1-888-227-2423

For NCAGE help from outside the U.S., call 1-269-961-7766

Email NCAGE@dlis.dla.mil for any problems in getting an NCAGE code.

Step 2: After receiving the NCAGE Code, proceed to register in SAM.gov by logging onto: https://www.sam.gov.  SAM registration must be renewed annually.

  1. Submission Dates and Times

Applications are due no later than 5 PM, July 7, 2020

 

  1. Funding Restrictions

Grants may not be used for salaries, construction, or the purchase of equipment over $500 USD or for refreshment/alcohol expenses.

 

  1. Application Submission Process

Applicants must submit concept papers electronically to diligrants@state.gov or drop off at the U.S. Embassy at Ave. de Portugal Praia dos Coqueiros Dili, Timor-Leste.

  1. Application Review Information

A Grant Review Committee will evaluate and rate each proposal application on the basis of evaluation criteria outlined below:

  • Quality and feasibility of the program idea
  • Organizational capacity and Record on Previous Grants
  • Program Planning/Ability to achieve objectives
  • Budget
  • Monitoring and Evaluation Plan
  • Sustainability

F. FEDERAL AWARD ADMINISTRATION INFORMATION

  1. Federal Award Notices

The grant award will be written, signed, awarded, and administered by the Grant Officer. The assistance award agreement is the authorizing document and it will be provided to the recipient for review and signature by email. The recipient may only start incurring program expenses beginning on the start date shown on the grant award document signed by the Grants Officer.

If a proposal is selected for funding, the U.S. Department of State has no obligation to provide any additional future funding in connection with the award. Renewal of an award to increase funding or extend the period of performance is at the discretion of the U.S. Department of State.

Issuance of this NOFO does not constitute an award commitment on the part of the U.S. government, nor does it commit the U.S. government to pay costs incurred in the preparation and submission of proposals. Further, the U.S. government reserves the right to reject any or all proposal received.

Payment Method: Successful applicants received their grant funds via electronic funds transfer.

  1. Administrative and National Policy

Terms and Conditions: Before submitting an application, applicants should review all the terms and conditions and required certifications which will be apply to this award, to ensure that they will be able to comply. These include: 2 CFR 200, 2 CFR 600, and the Department of State Standard Terms and Conditions which are available at https://www.state.gov/m/a/ope/index.htm.

Applicable Embassy and/or program logos must be displayed on any items or at any events produced as a result of sponsored projects.

  1. Reporting

Reporting Requirement:

  • Must supply the Embassy Point of Contact (POC) with quarterly progress and financial status reports, in format specified by POC, in English or Tetum, and using required U.S. government forms as outlined by POC.
  • Grantees are required to submit final program progress and financial reports at the conclusion of the project time period. Final programmatic and financial reports are due 90 days after the close of the project period.
  • Any unused portion of grant funds shall be reported by the grantee in their final financial status report to the POC and repaid to the Embassy.

G. Contact Information

For more information, please contact the U.S. Embassy grants team at diligrants@state.gov or by phone at +670 332-4684.

You can also visit Embassy’s Website and Facebook at: http://timor-leste.usembassy.gov

http://www.facebook.com/USEmbassyDili

H. Other Information

Guidelines for Budget Justification

  • Personnel and Fringe Benefits: See Section 4 for funding restriction
  • Travel: Estimate the costs of travel and per diem for this program, for program staff, consultants or speakers, and participants/beneficiaries.
  • Equipment: Describe any machinery, furniture, or other personal property that is required for the program, which has a useful life of more than one year or a life longer than the duration of the program (See Section 4 for the restriction cost on the purchase of the equipment).
  • Supplies: List and describe all the items and materials, including any computer devices that are needed for the program.
  • Contractual: Describe goods and services that the applicant plans to acquire through a contract with a vendor. Also describe any sub-awards to non-profit partners that will help carry out the program activities.
  • Other Direct Cost: Describe other costs directly associated with the program, which do not fit in the other categories. All other or miscellaneous expenses must be itemized and explained.
  • Indirect Costs: These are costs that cannot be linked directly to the program activities, such as overhead costs needed to help keep the organization operating. If your organization has a Negotiated Indirect Cost Rate (NICRA) and includes NICRA charges in the budget, attach a copy of your latest NICRA. Organizations that have never had a NICRA may request indirect costs of 10% of the modified total direct costs as defined in 2 CFR 200.68.
  • “Cost Sharing” refers to contributions from the organization or other entities other than the U.S. Embassy.   It also includes in-kind contributions such as volunteers’ time and donated venues.
  • Alcoholic Beverages:  Please note that award funds cannot be used for alcoholic beverages.

U.S. DEPARTMENT OF STATE

U.S. EMBASSY TIMOR-LESTE

Public Affairs Section

Notice of Funding Opportunity

Funding Opportunity Title: YSEALI Blue Economy Regional Workshop

Funding Opportunity Number: PD DILI-YSEALI-FY20-01

Deadline for Applications: June 22, 2020

CFDA Number: 19.040

Total Amount Available: $120,000

  1. PROGRAM DESCRIPTION

The Public Affairs Section of U.S. Embassy Dili, Timor-Leste announces an open competition for a cooperative agreement to develop and implement a Young Southeast Asian Leaders Initiative (YSEALI) Regional Workshop that strengthens Southeast Asia’s blue economy, in Dili, Timor-Leste pending the availability of funding. Please carefully follow all instructions below.

Priority Region: Brunei, Cambodia, Indonesia, Malaysia, Myanmar, Philippines, Laos, Singapore, Thailand, Vietnam, and Timor-Leste.

Program Objectives:

YSEALI (yseali.state.gov) is the U.S. government’s signature initiative to engage emerging leaders in Southeast Asia. The program aims to create a network of young Southeast Asian leaders who work across national borders to solve common problems. Through a variety of programs and engagements, YSEALI seeks to build the leadership capabilities of youth in the region, strengthen ties between the United States and Southeast Asia, and nurture a community of leaders who work across borders to solve shared issues.

YSEALI is open to young leaders ages 18-35 who are both citizens and residents of the Association of Southeast Asian Nations (ASEAN) member countries (Brunei, Burma, Cambodia, Indonesia, Laos, Malaysia, the Philippines, Singapore, Thailand, and Vietnam) or Timor-Leste. Responding to priorities from youth in the ASEAN region, YSEALI programs focus on four themes (Economic Growth, Sustainable Development, Education, and Civic Engagement).

One component of YSEALI are the annual Regional Workshops held across Southeast Asia on strategic topics.

This regional workshop on strengthening the blue economy will advance the YSEALI theme of addressing economic and environmental challenges. It also promotes U.S. Embassy Dili’s strategic goal of expanding economic opportunities for Timor-Leste’s youth by working with regional counterparts to create innovative ideas that promote the sustainable economic use of ocean resources. Strengthening Timor-Leste’s blue economy also aligns with the Government of Timor-Leste’s own development goals.

Approximately 35 YSEALI members from the 11 YSEALI member countries will gather in Dili, Timor-Leste, for a four-day workshop exploring the blue economy concept and sharing ideas on how to strengthen a resilient blue economy in the region. This concept encompasses all forms of sustainable economic development of ocean resources including everything from traditional fishing practices and resource protection to modern scuba tourism, and maritime law enforcement issues.

Activities should begin with sessions that highlight the wealth of natural resources that exist in SE Asia and Timor-Leste (see Conservation International’s recent finding that Timor-Leste possesses some of the most biodiverse waters in the world) and introduce traditional systems of resource protection and use (see Timor-Leste’s women-led traditional community-based fisheries management). Sessions will then progress into modern issues of ocean resource use, such as developing sustainable tourism models and protecting marine environments in ways that respect local customs and enhance entrepreneurial opportunities. Discussions should include how to create diverse ocean-based income models that can remain resilient in the face of unstable climates and economic environments. Field trips and site visits to relevant locations and local ongoing programs should be incorporated into the program. Travel to Atauro island for part of the program could be considered.

Workshop participants should be provided with ample time and facilitation to create their own group projects that strengthen blue economic models in the region and/or in their respective countries. The proposal should include workshop follow-on activities such as virtual collaborative work, projects funded through small seed grants, or ongoing mentorship. The follow-on activity should be included in the monitoring and evaluation plan.

The proposal should include a pre- and post- workshop survey to measure the overall effectiveness of the workshop as well as any changes to the participants’ knowledge of the workshop topic.

The concepts of leadership, giving back, and strengthening a Southeast Asian/ASEAN identity based on shared values and shared challenges should be integrated into the program.

Workshop speakers/facilitators/mentors should be citizens of the United States, an ASEAN member country, or Timor-Leste. Local youth organizations with YSEALI alumni representatives should be incorporated into the workshop design and implementation.

The recipient is expected to develop syllabus materials and an event program with participant and speaker biographies, as well as design banners, backdrops, and other printed materials. The recipient is expected to design a digital engagement strategy for workshop participants and social media audiences, including live video or live online engagement during the program.

No new website specific to the event should be created or launched. Domain, hosting and build costs will not be covered.

Participants and Audiences:

The recipient will coordinate with U.S. Embassy Timor-Leste and with the U.S. embassies in ASEAN and Timor-Leste to recruit and select 35 participants. Participants will be between the ages of 23-35 and ideally have interest and some experience in marine science, ecotourism, entrepreneurism, natural resource management, community engagement, traditional resource use or other relevant fields.

Diversity of applicants should be maximized based on all aspects of background including but not limited to gender, region, religion, educational and work experience, ethnicity, rural vs urban, etc. Applicants from coastal areas are expected to be more represented, but inland Southeast Asian and landlocked Laotian applicants should be considered from a holistic ecosystem (lakes, rivers, etc) perspective. Participants must be citizens and residents of an ASEAN member country or Timor-Leste.

All participants must be proficient in written and spoken English. All programs must include participants from all ten ASEAN member countries and Timor-Leste.

The workshop will be conducted in English. The recipient will be responsible for arranging and using cooperative agreement funds to cover all elements related to participant and staff travel including international and domestic flights, visas, travel to and from airports, visas, accommodations, per diem, meals during the program, insurance, etc.

  1. FEDERAL AWARD INFORMATION

Length of performance period: 6 to 12 months

Number of awards anticipated: One

Award amounts: Award may range from a minimum of $75,000 to a maximum of $120,000

Total available funding: $120,000

Type of Funding: FY20 Public Diplomacy Funds

Anticipated program start date: April 2021

This notice is subject to availability of funding.

Funding Instrument Type: Cooperative agreement. The U.S. Embassy Dili, Timor-Leste will have substantial involvement in the development, content, and schedule of the workshop. In consultation with the coordinating U.S. Embassy Dili, Timor-Leste, the award recipient must actively engage all relevant U.S. embassies related to the recruitment and selection process as well as communication with the participants.

Working closely with U.S. Embassy Dili, Timor-Leste, the recipient of this cooperative agreement shall develop a robust program for the workshop; schedule the event at a mutually agreed upon location; manage the application and selection process through a secure portal; develop the agenda and content for the workshop; recruit speaker(s); manage all travel logistics for participants and speakers; and generate content for social media and other publicity. The recipient is expected to provide all design files, photos and video recorded, as well as a promotion-ready, U.S. Embassy-approved photo album and a video series of the workshop after completion.

Regular, transparent communication via email, phone and video conference calls and face-to-face meetings (as appropriate) with the Grants Officer, Grants Officer Representative, and Program Officer throughout the period of performance is critical to the success of this cooperative agreement.

All major elements of the program and its content require advance approval by U.S. Embassy Dili, Timor-Leste, including, but not limited to:

  • Choices of dates, venue, accommodations, and menus;
  • Final selection of participants, mentors, and speakers (from the United States, an ASEAN member country, or Timor-Leste);
  • Titles, format, and content of workshop sessions and other program activities;
  • Design and content of all marketing materials, publicity, and media products.

Program Performance Period: Proposed programs should be completed no later than June , 2021. The workshop must be a minimum of three full days, not including travel days.

  1. ELIGIBILITY INFORMATION
  2. Eligible Applicants

The following organizations are eligible to apply:

o Not-for-profit organizations or associations

o Non-governmental organizations (NGOs)

o Public and private educational institutions

o Public international organizations and governmental institutions

  1. Cost Sharing or Matching

Cost sharing is not a requirement.

  1. Other Eligibility Requirements

In order to be eligible to receive an award, all organizations must have a unique entity identifier (Data Universal Numbering System/DUNS number from Dun & Bradstreet), as well as a valid registration on www.SAM.gov. Please see Section D.3 for information on how to obtain these registrations. Individuals are not required to have a unique entity identifier or be registered in SAM.gov.

  1. APPLICATION AND SUBMISSION INFORMATION
  2. Address to Request Application Package

Application forms and templates are available at https://tl.usembassy.gov/education-culture/grants/

  1. Content and Form of Application Submission

Please follow all instructions below carefully. Proposals that do not meet the requirements of this announcement or fail to comply with the stated requirements will be ineligible.

  1. Content of Application

Please ensure:

  • The proposal clearly addresses the goals and objectives of this funding opportunity
  • All documents are in English
  • All budgets are in U.S. dollars
  • All pages are numbered
  • All documents are formatted to 8 ½ x 11 paper, and
  • All Microsoft Word documents are single-spaced, 12 point Times New Roman font, with a minimum of 1-inch margins.

The following documents are required:

  1. Mandatory application forms
  • SF-424 (Application for Federal Assistance – organizations) [https://apply07.grants.gov/apply/forms/sample/SF424_2_1-V2.1.pdf]
  • SF-424A (Budget Information for Non-Construction programs) [https://apply07.grants.gov/apply/forms/sample/SF424A-V1.0.pdf]
  1. Summary Page: Cover sheet stating the applicant name and organization, proposal date, program title, program period proposed start and end date, and brief purpose of the program.
  2. Proposal (15 pages maximum): The proposal should contain sufficient information that anyone not familiar with it would understand exactly what the applicant wants to do. You may use your own proposal format, but it must include all the items below.
  • Proposal Summary: Short narrative that outlines the proposed program, including program objectives and anticipated impact.
  • Introduction to the Organization Applying: A description of past and present operations, showing ability to carry out the program, including information on all previous grants from the U.S. Embassy and/or U.S. government agencies.
  • Problem Statement: Clear, concise and well-supported statement of the problem to be addressed and why the proposed program is needed
  • Program Goals and Objectives: The “goals” describe what the program is intended to achieve. The “objectives” refer to the intermediate accomplishments on the way to the goals. These should be achievable and measurable.
  • Program Activities: Describe the program activities and how they will help achieve the objectives (including post workshop follow-up).
  • Program Methods and Design: A description of how the program is expected to work to solve the stated problem and achieve the goal. Include a logic model as appropriate.
  • Proposed Program Schedule and Timeline: The proposed timeline for the program activities. Include the dates, times, and locations of planned activities and events.
  • Key Personnel: Names, titles, roles and experience/qualifications of key personnel involved in the program. What proportion of their time will be used in support of this program?
  • Program Partners: List the names and type of involvement of key partner organizations and sub-awardees.
  • Program Monitoring and Evaluation Plan: This is an important part of successful grants. Throughout the time-frame of the grant, how will the activities be monitored to ensure they are happening in a timely manner, and how will the program be evaluated to make sure it is meeting the goals of the grant?
  • Future Funding or Sustainability: Applicant’s plan for continuing the program beyond the grant period, or the availability of other resources, if applicable.
  • Budget Justification Narrative: Describe each of the budget expenses in detail. The budget should not exceed [USD]. See section H. Other Information: Guidelines for Budget Submissions below for further information.
  1. Attachments:
  • 1-page CV or resume of key personnel who are proposed for the program
  • Letters of support from program partners describing the roles and responsibilities of each partner
  • If your organization has a NICRA and includes NICRA charges in the budget, your latest NICRA should be included as a PDF file
  • Official permission letters, if required for program activities
  1. Unique Entity Identifier and System for Award Management (SAM.gov)

Required Registrations: Any applicant listed on the Excluded Parties List System (EPLS) in the System for Award Management (SAM) is not eligible to apply for an assistance award in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR, 1986 Comp., p. 189) and 12689 (3 CFR, 1989 Comp., p. 235), “Debarment and Suspension.” Additionally, no entity listed on the EPLS can participate in any activities under an award. All applicants are strongly encouraged to review the EPLS in SAM to ensure that no ineligible entity is included.

All organizations applying for grants (except individuals) must obtain these registrations. All are free of charge:

  • Unique entity identifier from Dun & Bradstreet (DUNS number)
  • NCAGE/CAGE code
  • www.SAM.gov registration

Step 1: Apply for a DUNS number and an NCAGE number (these can be completed simultaneously)

DUNS application: Organizations must have a Data Universal Numbering System (DUNS) number from Dun & Bradstreet. If your organization does not have one already, you may obtain one by calling 1-866-705-5711 or visiting http://fedgov.dnb.com/webform

NCAGE application: Application page here: https://eportal.nspa.nato.int/AC135Public/scage/CageList.aspx

Instructions for the NCAGE application process: https://eportal.nspa.nato.int/AC135Public/Docs/US%20Instructions%20for%20NSPA%20NCAGE.pdf

For NCAGE help from within the U.S., call 1-888-227-2423

For NCAGE help from outside the U.S., call 1-269-961-7766

Email NCAGE@dlis.dla.mil for any problems in getting an NCAGE code.

Step 2: After receiving the NCAGE Code, proceed to register in SAM.gov by logging onto: https://www.sam.gov. SAM registration must be renewed annually.

  1. Submission Dates and Times

Applications are due no later than 5 pm, June 21, 2020.

  1. Funding Restrictions

Funding cannot be used for any activities not related to the stated Program Objectives in this NOFO.

  1. Other Submission Requirements

All application materials must be submitted by email to PADili@state.gov by 5 pm, June 21, 2020, (Dili time zone, GMT+9). Late submissions will not be considered.

  1. APPLICATION REVIEW INFORMATION
  2. Criteria

Each application will be evaluated and rated on the basis of the evaluation criteria outlined below.

  • Quality and Feasibility of the Program Idea – 25 points: The program idea is well developed, with detail about how program activities will be carried out. The proposal includes a reasonable implementation timeline.
  • Organizational Capacity and Record on Previous Grants – 25 points: The organization has expertise in its stated field and has the internal controls in place to manage federal funds. This includes a financial management system and a bank account.
  • Program Planning/Ability to Achieve Objectives – 15 points: Goals and objectives are clearly stated and program approach is likely to provide maximum impact in achieving the proposed results.
  • Budget – 10 points: The budget justification is detailed. Costs are reasonable in relation to the proposed activities and anticipated results. The budget is realistic, accounting for all necessary expenses to achieve proposed activities.
  • Monitoring and evaluation plan – 15 points: Applicant demonstrates it is able to measure program success against key indicators and provides milestones to indicate progress toward goals outlined in the proposal. The program includes output and outcome indicators, and shows how and when those will be measured.
  • Sustainability – 10 points: Program activities will continue to have positive impacts after the end of the program.
  1. Review and Selection Process

A Grants Review Committee will evaluate all eligible applications.

  1. Federal Awardee Performance & Integrity Information System (FAPIIS)

For any Federal award under a notice of funding opportunity, if the Federal awarding agency anticipates that the total Federal share will be greater than the simplified acquisition threshold on any Federal award under a notice of funding opportunity may include, over the period of performance (see §200.88 Simplified Acquisition Threshold), this section must also inform applicants:

  1. That the Federal-awarding agency, prior to making a Federal award with a total amount of Federal share greater than the simplified acquisition threshold, is required to review and consider any information about the applicant that is in the designated integrity and performance system accessible through SAM (currently FAPIIS) (see 41 U.S.C. 2313);
  2. That an applicant, at its option, may review information in the designated integrity and performance systems accessible through SAM and comment on any information about itself that a Federal awarding agency previously entered and is currently in the designated integrity and performance system accessible through SAM;

iii. That the Federal awarding agency will consider any comments by the applicant, in addition to the other information in the designated integrity and performance system, in making a judgment about the applicant’s integrity, business ethics, and record of performance under Federal awards when completing the review of risk posed by applicants as described in §200.205 Federal awarding agency review of risk posed by applicants.

  1. FEDERAL AWARD ADMINISTRATION INFORMATION
  2. Federal Award Notices

The cooperative agreement will be written, signed, awarded, and administered by the Grants Officer. The assistance award agreement is the authorizing document and it will be provided to the recipient for review and signature by email. The recipient may only start incurring program expenses beginning on the start date shown on the grant award document signed by the Grants Officer.

If a proposal is selected for funding, the Department of State has no obligation to provide any additional future funding. Renewal of an award to increase funding or extend the period of performance is at the discretion of the Department of State.

Issuance of this NOFO does not constitute an award commitment on the part of the U.S. government, nor does it commit the U.S. government to pay for costs incurred in the preparation and submission of proposals. Further, the U.S. government reserves the right to reject any or all proposals received.

Payment Method: The recipient must request payment under this award by completing form SF-270—Request for Advance or Reimbursement and submitting the form to the Grants Officer. Unless otherwise stipulated, the recipient may request payments on a reimbursement or advance basis.

  1. Administrative and National Policy Requirements

Terms and Conditions: Before submitting an application, applicants should review all the terms and conditions and required certifications, which will apply to this award, to ensure that they will be able to comply. These include:

  • 2 CFR 200, 2 CFR 600, and the Department of State Standard Terms and Conditions, all of which are available at: https://www.state.gov/about-us-office-of-the-procurement-executive/

Note the U.S Flag branding and marking requirements in the Standard Terms and Conditions. Additional branding requirements will be provided after award.

  1. Reporting

Reporting Requirements: The recipient will be required to submit financial reports and program reports. The award document will specify how often these reports must be submitted. Recipients will be required to submit financial reports and program reports. The award document will specify how often these reports must be submitted.

Applicants should be aware of the post award reporting requirements reflected in 2 CFR 200 Appendix XII—Award Term and Condition for Recipient Integrity and Performance Matters.

  1. FEDERAL AWARDING AGENCY CONTACTS

If you have any questions about the grant application process, please contact: PDDili@state.gov.

  1. OTHER INFORMATION

Guidelines for Budget Justification

Personnel and Fringe Benefits: Describe the wages, salaries, and benefits of temporary or permanent staff who will be working directly for the applicant on the program, and the percentage of their time that will be spent on the program.

Travel: Estimate the costs of travel and per diem for this program, for program staff, consultants or speakers, and participants/beneficiaries. If the program involves international travel, include a brief statement of justification for that travel.

Equipment: Describe any machinery, furniture, or other personal property that is required for the program, which has a useful life of more than one year (or a life longer than the duration of the program), and costs at least $5,000 per unit.

Supplies: List and describe all the items and materials, including any computer devices, that are needed for the program. If an item costs more than $5,000 per unit, then put it in the budget under Equipment.

Contractual: Describe goods and services that the applicant plans to acquire through a contract with a vendor. Also describe any sub-awards to non-profit partners that will help carry out the program activities.

Other Direct Costs: Describe other costs directly associated with the program, which do not fit in the other categories. For example, shipping costs for materials and equipment or applicable taxes. All “Other” or “Miscellaneous” expenses must be itemized and explained.

Indirect Costs: These are costs that cannot be linked directly to the program activities, such as overhead costs needed to help keep the organization operating. If your organization has a Negotiated Indirect Cost Rate (NICRA) and includes NICRA charges in the budget, attach a copy of your latest NICRA. Organizations that have never had a NICRA may request indirect costs of 10% of the modified total direct costs as defined in 2 CFR 200.68.

“Cost Sharing” refers to contributions from the organization or other entities other than the U.S. Embassy. It also includes in-kind contributions such as volunteers’ time and donated venues.

Alcoholic Beverages: Please note that award funds cannot be used for alcoholic beverages.